Erasmus+ Job Shadowing documentation includes essential application documents, learning agreements, insurance certificates, and post-mobility reports. You’ll need mobility agreements from your National Agency, detailed learning objectives, comprehensive insurance coverage, and completion certificates. The specific requirements vary between countries, but all participants must prepare both mandatory EU documents and any additional paperwork requested by host organisations to ensure successful international educational exchanges.
What documents do you need to apply for Erasmus+ Job Shadowing?
Essential Erasmus+ Job Shadowing application requirements include a mobility agreement, learning agreement, professional CV, motivation letter, and institutional endorsement from your sending organisation. Your National Agency requires these core documents alongside proof of employment in education and language competency certificates, where applicable.
The mobility agreement serves as your primary contract with the National Agency, outlining funding amounts, duration, and obligations. Your CV should highlight relevant teaching experience and professional development goals that align with the job shadowing objectives. The motivation letter must clearly explain why you’ve chosen the specific host organisation and how the experience will benefit your professional practice.
Additional documentation often includes institutional letters of support, detailed programme itineraries, and proof of language skills. Some countries require criminal background checks for educators participating in international mobility programmes. We recommend preparing all documents well in advance, as processing times can vary significantly between National Agencies.
How do you prepare the learning agreement for job shadowing activities?
The learning agreement defines your specific objectives, competencies to develop, and evaluation methods for the job shadowing experience. Complete this document collaboratively with both your sending institution and the host organisation to ensure alignment between expectations and planned activities.
Begin by identifying concrete learning outcomes you want to achieve, such as observing innovative teaching methods, understanding different assessment approaches, or exploring digital learning tools. Your objectives should be measurable and directly related to your professional development needs. Include specific activities you’ll participate in, from classroom observations to staff meetings and planning sessions.
The competency development section should reference the European Framework for the Professional Development of Teachers or similar professional standards. Specify how you’ll document your learning through reflective journals, photographs, or interviews with colleagues. Establish clear evaluation criteria and methods for assessing whether you’ve met your learning objectives.
Common mistakes include setting overly broad objectives or failing to align activities with learning outcomes. Ensure all parties sign the agreement before departure, and remember that any modifications during the mobility period require written approval from all stakeholders.
What insurance and legal documents are required for international job shadowing?
Mandatory insurance coverage includes comprehensive health insurance, professional liability coverage, and accident insurance valid throughout the EU. The European Health Insurance Card provides basic coverage, but additional private insurance is strongly recommended for complete protection during educational mobility activities.
Health insurance must cover emergency medical treatment, hospitalisation, and medical repatriation to your home country. Professional liability insurance protects against potential claims arising from your activities in educational settings. Some host organisations require specific coverage amounts or additional liability waivers before allowing participation in their programmes.
Legal documentation varies by destination country but typically includes valid identification, proof of employment in education, and sometimes criminal background checks. Non-EU participants may need additional visa documentation and work permits for educational activities. Keep digital and physical copies of all insurance certificates and legal documents readily accessible during your mobility period.
Always verify insurance requirements with host organisations before the start of the programme, as coverage needs can vary significantly between different educational contexts and national regulations.
How do you complete post-mobility documentation and reporting requirements?
Post-mobility documentation includes a final report to your National Agency, a mobility certificate from the host organisation, financial reporting, and a summary of dissemination activities. These documents must be submitted within specified deadlines to receive final funding payments and maintain eligibility for future Erasmus+ opportunities.
The final report evaluates your learning outcomes against the original objectives set in your learning agreement. Include specific examples of knowledge gained, skills developed, and how you plan to implement new approaches in your professional practice. Many National Agencies use standardised online reporting platforms with mandatory sections covering programme quality, learning achievements, and recommendations for improvement.
Financial reporting requires detailed documentation of all eligible expenses, including travel receipts, accommodation costs, and meal expenses, where applicable. Keep organised records throughout your mobility period to simplify this process. The mobility certificate from your host organisation confirms your participation and achievement of the planned learning objectives.
Dissemination activities demonstrate how you’ll share your learning with colleagues and the broader educational community. This might include presentations at staff meetings, blog posts, conference presentations, or curriculum development projects. Document these activities as evidence of the programme’s impact beyond your individual professional development.
Proper completion of post-mobility documentation ensures you receive final funding payments and helps maintain your institution’s positive relationship with the National Agency for future applications.
