If you run an agency, you know how messy things can get: there’s always a deadline coming up, a client needing something, or a team member waiting on updates.
But with the right project management tool, staying on top of everything gets way easier. You can keep your team organized, streamline communication, and make sure nothing slips through the cracks.
To help you out, we’ve rounded up ten popular tools that agencies actually use and love. Let’s take a look!
Short Summary:
- Sitejet makes it easier for agencies to build and manage websites by putting everything in one place. You can design with drag-and-drop tools, handle SEO, manage feedback, and keep projects moving without jumping between apps.
- SocialBee makes social media management easier than ever with features like AI content creation, visual planning, and centralized post scheduling and sharing. You also get customized strategy recommendations and super helpful reporting tools.
- Asana helps agencies keep their projects organized and running smoothly. It’s easy to use and gives teams a clear view of who’s doing what and when, so projects can move forward as planned.
- ClickUp is really flexible, so you can set it up however you like. It’s got everything from task management and time tracking to docs and automations, which means you don’t need a bunch of separate tools.
- Jira works best for technical teams, especially if you use Agile or manage software projects. It helps you track bugs, plan sprints, and stay on top of releases all in one place.
- monday.com is highly visual and easy to use, even if you’re not tech-savvy. You can plan projects, assign tasks, and automate little things to keep everything running smoothly.
- Productive helps agencies keep everything under control, from project tracking and budgeting to time tracking and invoicing. It also provides real-time insights, giving you a better way to manage operations.
- Bonsai offers the tools needed to manage projects, clients, and finances. If you’re done with app-switching and want to simplify how you run your business, you may find it useful.
- Synergist works best for agencies that need detailed tracking and reporting. It’s a solid option if you’re managing a lot of moving parts and want better visibility into your team, projects, and profits.
- Screendragon is suitable for marketing and creative teams that need more control over how work gets done. It uses AI to automate processes, balance workloads, and give you a clear picture of how everything’s running.
Table of Contents
What Are Project Management Tools?
Project management tools let you break complex projects into smaller tasks, assign them to the right people, set deadlines, and track progress in one place. They show who’s doing what and when it’s due. You can also leave comments, upload files, and keep communication clear without bouncing between emails and chats.
Agencies also use them to share updates with clients or get quick approvals, which saves time and keeps everyone aligned. Plus, you can pull reports to see how things are going and spot any issues early.
What a Project Management Tool Should Help Agencies Do:
- Manage client projects and communication in one place
- Organize, assign, and track tasks and project deadlines
- Generate reports and visual dashboards to track project progress
- Automate repetitive tasks to save time and limit mistakes
- Protect your data with secure, role-based access controls
1. Manage Client Projects and Communication in One Place
One of the biggest headaches in an agency is bouncing between tools to manage emails, spreadsheets, chats, and who knows what else.
A good project management tool lets you manage tasks, timelines, feedback, and client communication in one place. Some solutions even have client portals, so clients can check progress or leave comments without the back-and-forth.
2. Organize, Assign, and Track Tasks and Project Deadlines
Let’s be real: without systems in place, getting work done feels impossible. A proper tool helps you break down big projects into smaller tasks, assign them to the right people, and set deadlines. You can track what’s completed, what’s late, and what’s next.
Some tools even support different views and project management methodologies (such as Kanban boards or Gantt charts) to let you visualize everything in a way that makes sense for you.
3. Generate Reports and Visual Dashboards to Track Project Progress
You want to know what’s working, what’s stuck, and how your team is performing. A project management tool should give you that visibility.
Whether it’s time tracking, resource usage, or project progress, look for tools that offer visual dashboards or downloadable reports. This makes it easy to update clients or leadership, as well as make smarter decisions based on data.
4. Automate Repetitive Tasks to Save Time and Limit Mistakes
Agencies deal with a lot of repeatable work, like setting up new projects, assigning tasks, sending reminders, or collecting approvals.
Look for a tool that can automate some of these tasks. This can save your team hours every week and reduce the chance of human error. Even something as simple as automatically moving a task to the next stage once it’s marked complete can make a difference.
5. Protect Your Data with Secure, Role-Based Controls
Since you’re working with client information, privacy and security matter a lot. You should be able to set user roles, permissions, and access levels so your clients only see their own projects and your team only sees what’s relevant to them. This keeps sensitive data protected while still allowing for smooth collaboration and operational efficiency.
10 Best Agency Project Management Tools:
- Sitejet
- SocialBee
- Asana
- ClickUp
- Jira
- monday.com
- Productive
- Bonsai
- Synergist
- Screendragon
1. Sitejet
Sitejet Studio is a web design platform made with agencies in mind. Instead of switching between multiple tools to build websites, collect client feedback, and manage progress, Sitejet combines everything in one place. It helps your team work more efficiently, stay organized, and manage client projects with less effort.
What’s more, you get drag-and-drop templates, built-in SEO tools, a client portal, and project management features, all designed to support faster design and smoother communication.
Whether you’re working solo or managing a full creative team, it gives you the tools to stay efficient, impress clients, and scale your web design services with ease.
Features:
- Website builder and CMS: Combines a visual drag-and-drop builder with a professional CMS, allowing agencies to design and manage sites quickly without sacrificing flexibility.
- Template and section library: Offers 140+ customizable templates and 120+ prebuilt responsive sections to speed up the design process.
- Full code access: Provides optional access to HTML, (S)CSS, and JavaScript editors for full design control when needed.
- Responsive design tools: Ensures every site looks great on all devices, with built-in tools to customize layouts for desktop, tablet, and mobile.
- Corporate identity detection: Automatically extracts brand colors from a logo and applies them across the site for consistent branding.
- Website check: Uses AI to review your site and catch common design or content issues before publishing.
- AI text generator: Creates SEO-friendly website copy instantly and embeds it directly into the page, saving time on content writing.
- Image editing tools: Includes built-in tools to crop, resize, and adjust visuals within the platform.
- Dynamic content creation: Enables easy setup and management of blogs, product listings, and other content types using dynamic content blocks.
- E-commerce integration: Adds a full-featured store with product, cart, and checkout pages using Ecwid integration, making it ideal for selling online.
- App integrations: Offers integrations with tools like Google Fonts, Google Maps, Google Analytics, and others to add more functionality.
- Website import tool: Allows you to pull text, images, and other content from an existing website with one click.
- SEO tools: Provides page-level SEO settings, automatic image compression, code minimization, and lazy loading to improve site speed and rankings.
- Website analytics: Tracks site performance and allows integrations with external analytics tools for deeper insights.
- Unlimited pages: Supports websites of any size, allowing you to create and manage unlimited pages for your clients.
Pros:
- Helpful, responsive, and friendly support team
- All-in-one approach, with features like white-labeling, client portals, and project management that make it great for non-technical users
- Cost-effective compared to competitors while still offering a powerful feature set
Cons:
- A slight learning curve for those unfamiliar with website structure
Pricing:
Paid plans start at $19/month, but you can also test their free 14-day trial before fully committing.
2. SocialBee
It’s 2025, so chances are you’re already using social media to market your business and connect with clients. But how are you managing your content creation, team collaboration, publishing, and performance tracking? If you’re still juggling multiple tools and platforms, it’s time for a better way.
SocialBee is a powerful project management tool for all your social media tasks: create, schedule, publish, and analyze your content, all from a single dashboard. It eliminates repetitive tasks, saving you hours every week. Agencies can invite team members and clients, organize work into separate workspaces, leave notes, and approve posts for seamless collaboration.
Beyond performance tracking, SocialBee also lets you generate professional PDF reports in seconds to share with your team or clients.
One of SocialBee’s standout features is its AI-powered tools. You can generate a complete social media strategy in minutes and create captions and images effortlessly without writer’s block.
Features:
- Supported platforms: Facebook, X (formerly Twitter), LinkedIn, Instagram, Threads, Pinterest, Google Business Profile, TikTok, YouTube, and Bluesky.
- Universal Posting: Plan content for any social platform, even if it’s not natively supported—such as Facebook Groups, Reddit, WhatsApp, Telegram, Mastodon, Quora, and more.
- Built-in design tools: Create visually engaging posts using the Canva integration, and curate visuals for your posts using Unsplash and GIPHY.
AI Post Generator: Instantly generate captions and images tailored to your brand. - Copilot, your social media assistant: Let AI help you craft a complete social media strategy by recommending which platforms to post on, when to post, how often, giving you post ideas, and even generating ready-to-share content.
- Content categorization: Organize your posts into categories (folders) dedicated to the topics and types of content you usually share for a well-balanced mix.
- Platform-specific tailoring: Customize posts for each platform’s format and audience (manually or with the help of AI).
- Smart hashtag generator: Generate relevant hashtags based on your captions or images.
- Content recycling: Reuse evergreen posts or set expiration dates for time-sensitive content.
- Calendar scheduling: Plan your posts visually with a drag-and-drop calendar.
- Team collaboration: Manage multiple workspaces and collaborate with your team and clients effortlessly.
- Analytics: Track account growth and post performance over time.
- Engagement management: Respond to comments, mentions, and DMs directly from SocialBee.
Pros:
- An all-in-one social media tool
- Supports your favorite social media channels
- Amazing value for money
- Reliable social media monitoring
- Best for agencies running multiple client accounts
- Outstanding customer support
Cons:
- A slight learning curve at the beginning
Pricing:
Paid plans start at $29/month, but you can also check out their free 14-day trial to test the platform’s features.
3. Asana
Asana is a work management tool that lets you create projects, assign tasks, set deadlines, and see exactly who’s doing what and when.
It’s super handy if you’re managing a lot at once or working with a team. Everything’s in one place, so you’re not digging through email chains or random notes to stay on top of things.
Asana also comes with helpful tools like timelines, automations, and workload tracking to keep things running smoothly. Plus, it connects with Slack, Zoom, Google Workspace, and more, so it can easily fit into how you already work.
Features:
- Multiple project views: See your work however it makes the most sense, whether as a list, calendar, timeline, Kanban board, or Gantt chart.
- Workload and resource management: Check how busy y
